Processing "Payment & Collection on Behalf of" in Freightek

Step 1: Access the Pay-Collect on Behalf of Function

Operation > Shipment > Select Shipment > View > Billing & Costing > Pay-Collect on Behalf of  

Step 2: Add a New Transaction

Click "Add New" to create a new transaction.

Step 3: Enter Transaction Details

• Pay to & Select Invoicing Information: Select the payee (the entity to whom you are making the payment).
• Collect from & Select Invoicing Information: Select the payer (the entity from whom you will collect the reimbursed amount).
• Invoice No: Enter the invoice number.
• Currency: Select the currency.
• Payment Method: Choose the payment method (Cash/Telegraphic Transfer).
• Invoice Date: Enter the transaction date for Collection on Behalf of (COBO) / Payment on Behalf of (POBO).
• Due Date: Enter the payment due date.
• Pricing Details: Click "Custom" to enter specific pricing details.
• Number Decimals (Round the Decimals): The system defaults to rounding to two decimal places. Click (-) or (+) to adjust.
• Exchange Rate Settings: Click "+ Change" to update the current exchange rate.
• Attached Files: Attach relevant files if needed.
• Note: Add additional notes if necessary.

Step 4: Save and Activate the Transaction

• Click "Save" to complete the process.
• The system will automatically generate one collection voucher and one payment voucher, as shown in the example below.
• The transaction status will be "Pending" by default. To activate, click "Active or Confirm" to change the status to "Active".