Core Components

1. Debit Notes (Revenue Recording)

Debit Notes are used to record income from your customers.

How to Create:

1. Go to Accounting > Debit Note > New.

2. Link to a specific shipment or client.

3. Select the charge items (Freight, Local Charges, Handling).

4. Input currency, amount, tax, and remarks.

5. Save and send to client or sync to external accounting software.

✅ You can generate debit notes from accepted quotes to speed up the process and ensure consistency.

2. Credit Notes (Cost Recording)

Credit Notes are used to record payable expenses to vendors (e.g., shipping lines, truckers).

Steps:

1. Navigate to Accounting > Credit Note > New.

2. Select shipment and vendor.

3. Input costs (Freight, THC, Trucking, etc.).

4. Choose currency, vendor payment terms, and invoice number.

5. Save and tag for approval or payment.

✅ This supports shipment-level P&L reporting and margin tracking.

3. Profit & Loss (P&L) by Shipment

Each shipment will show:

• Total revenue (from debit notes)

• Total cost (from credit notes)

• Net profit and margin (as percentage)

This data is visible on:

• Shipment view

• Reports Dashboard

• Client or sales performance dashboards

4. Multi-Currency Handling

You can:

• Record charges in USD, EUR, VND, and more

• Define default currency per client or provider

• View profit in base currency (with exchange rate settings)

• Set auto-conversion rules for reporting

5. Payment Tracking & Aging

Track whether a debit or credit note has been paid:

• Status: Unpaid, Partial, Paid

• Due Date: Based on payment terms

• Overdue Aging Report: See all outstanding invoices grouped by client or provider

✅ Helps AR/AP teams follow up on collections and due payments.

6. Integration with Xero

Freightek integrates with Xero to:

• Sync clients and providers

• Sync invoices and payments

• Push approved debit/credit notes to Xero in real time

Setup:

• Go to Settings > Integrations > Xero

• Login and authorize

• Map fields and currency

7. Financial Reports

Access real-time finance dashboards:

Reports can be exported to Excel or PDF for meetings and audits.