How to Create Pay-On-Behalf and Collect-On-Behalf Notes (COBO & POBO)

Step 1: Go to Operation → Shipment → select a shipment → View → Billing & Costing → Pay-Collect on Behalf of

Step 2: Click Add New

Step 3: Enter the required information

1. Pay to

Select the party you are paying on behalf of:

• Customer

• Provider

• Custom (manually input)

Select Invoicing Information (Pay to): This is the billing information shown on the vendor’s invoice.

2. Collect from: Select the party you will collect payment from:

• Customer

• Provider

• Custom

Select Invoicing Information: This is the billing information shown on the invoice you issue to your customer.

3. Other fields

• Invoice No: Vendor invoice number

• Currency: Currency of the transaction

• Payment Method: Cash / Telegraphic Transfer

• Invoice Date: Date of creating the COBO/POBO

• Due Date: Payment due date

  • System defaults based on invoice date

  • If the partner has a predefined Credit Period, the system will apply it automatically

4. Charge details: Click Custom to manually add charge items.

5. Number Decimals (rounding)

• System default: 2 decimal places

• Click (+) or (–) to adjust rounding precision

6. Exchange Rate Settings

• Click Change → manually adjust the exchange rate

• Click Use currency system exchange rate → use the default exchange rate set in
  Settings → Library → Exchange Rate

7. Other fields

• Attached Files: Upload documents if needed

• Note: Add internal notes

Step 4: Click Save to complete.

The system will automatically generate one COBO (Collect On Behalf Of) and one POBO (Pay On Behalf Of) entry, as shown below.

Status Handling

• New entries will show Pending

• Click Confirm to change status to Active

Once the status becomes Active, the system will automatically create corresponding accounting invoices under the Accounting tab.

You can then proceed with payment recording and debt management.